Legal
Privacy Policy
Last updated: 22 July 2026
1. Who operates this website
MindTab is a pre-incorporation software business project operated by Marco Gudiño in Galway, Ireland. For this public corporate website, Marco Gudiño is the data controller unless a later incorporated MindTab entity is configured and published.
This policy covers visitors to mindtab.ie, people who submit enquiries, demo requests, pilot applications or onboarding requests, and prospective customers. It is not the complete privacy agreement for hotel staff, hotel guests or live users of MindTab PMS, MindTab POS or MindTab Guests.
2. Data we collect
Information you actively provide may include your name, work email, property or company name, property type, room or bed count, request type and optional notes. The demo modal and the contact page both send this information to the website API when submitted.
Technical data may include IP address, browser and device information, request headers, timestamps and security logs created by the hosting platform or server runtime. Consent choices are stored in localStorage under mindtab_consent_v1.
Optional third-party data is collected only if you allow or activate embedded YouTube media. No analytics, advertising pixel, CAPTCHA, map, chat widget or newsletter integration was found in the corporate website source.
3. Purposes and lawful bases
| Processing | Purpose | Lawful basis candidate | Recipients |
|---|---|---|---|
| Demo, pilot and onboarding forms | Respond to the request and assess fit | Steps requested before a contract; legitimate interest in sales follow-up | MindTab operator; Resend where enabled |
| Server and platform logs | Security, debugging and service reliability | Legitimate interests and legal obligations where applicable | MindTab's hosting and infrastructure providers, including Railway for backend services |
| Consent records | Remember visitor choices and prove configuration state | Legal obligation and legitimate interest | Stored locally in the visitor browser |
| YouTube embeds | Show product demo videos | Consent | Google / YouTube after activation |
4. Forms and follow-up
The demo modal requires name, work email and property name. It may also collect property type, room or bed count, request type and notes. Submitting a request does not automatically subscribe you to unrelated marketing communications and no pre-ticked marketing consent is used.
Demo, pilot and onboarding requests are processed through Resend, MindTab's email delivery provider, so the team can respond to the enquiry. An acknowledgement may be sent from onboarding@mindtab.ie.
5. Service providers and transfers
MindTab uses a small number of processors to run this website: Resend for lead email delivery, Google / YouTube for optional video embeds, and Railway for backend infrastructure that supports signup and product enquiries. Some of these providers may process data outside the EEA. Where that applies, MindTab relies on the safeguards each provider offers, such as adequacy decisions or Standard Contractual Clauses.
6. Retention
MindTab keeps enquiry, demo and onboarding data only for as long as needed to respond to the request, manage a prospective-customer conversation, meet legal or accounting obligations, or resolve a dispute, after which it is deleted or anonymised. Consent records remain in browser storage until replaced, expired after the configured renewal period, withdrawn or cleared by the visitor.
7. Your rights
Under GDPR, you may have rights to access, rectify, erase, restrict or port your personal data, object to certain processing, withdraw consent and avoid certain solely automated decisions. These rights are not absolute and depend on the context. You can also complain to the Irish Data Protection Commission.
Contact: onboarding@mindtab.ie for any privacy request or question about this policy.
8. Security, children and updates
MindTab uses proportionate technical and organisational measures for the public website, but no online service can guarantee absolute security. This website is intended for hospitality businesses and is not directed at children. Updates to this policy will be published on this page with the last-updated date above.